Commercial Daily Cleaning Tips

Commercial Office Cleaning Tips

​A.

Mobilising The Cleaning Contracts

​

1. Prepare the Right Equipment and Supplies

Professional cleaning requires efficiency and standardisation. Stock your janitorial supplies :

• Microfiber cloths (color-coded for different areas to prevent cross-contamination)

• Commercial vacuum (HEPA filter recommended)

• Mop system (flat or microfiber)

• All-purpose cleaner, disinfectant, glass cleaner, neutral floor cleaner

• Trash liners, gloves, dusters

• Wet floor signs (OSHA compliance)

• PPE if required (gloves, goggles, mask)

✅ Pro tip: Label and store chemicals properly and train staff on SDS (Safety Data Sheets).

​

2. Daily Cleaning Routine (Most Contracts)

A. Offices & Common Areas

• Empty trash cans and replace liners.

• Dust desks, window sills, and electronics carefully (avoid disturbing paperwork).

• Vacuum carpets and mats.

• Mop hard floors with neutral cleaner.

• Wipe door handles, light switches, and other high-touch points.

B. Restrooms / Toilets

• Disinfect toilets, sinks, and counters.

• Refill soap, paper towels, and toilet paper.

• Polish mirrors.

• Mop floors with disinfectant.

• Remove waste.

C. Kitchen / Break Room

• Wipe counters and tables.

• Clean microwaves (inside & out).

• Empty and disinfect waste bins.

• Mop floors.

• Wipe appliance handles and fridge doors.

✅ Pro tip: Always clean from top to bottom and from cleanest to dirtiest surfaces.

​

3. Weekly / Monthly Tasks

• Dust high areas (vents, lights, top of cabinets).

• Clean interior windows and glass partitions.

• Vacuum upholstery and office chairs.

• Machine scrub or polish hard floors if needed.

• Spot clean walls and doors.

• Deep-clean restrooms (grout, fixtures).

​

4. Professional Presentation

• Uniforms & ID badges: Always look professional.

• Communication: Log cleaning issues or maintenance needs (e.g., broken fixtures, leaks).

• Inspection reports: Use a checklist or app for accountability.

• Quality control: Supervisors should inspect work regularly.

✅ Pro tip: Keep a communication notebook or use a shared digital log with the client for notes or special requests.

​

5. Safety and Compliance

• Follow OSHA safety standards.

• Use wet floor signs whenever mopping.

• Know emergency exits and building security procedures.

• Train staff on chemical handling (SDS) and bloodborne pathogen awareness.

• Maintain insurance and bonding for contracts.

​

6. Efficiency & Time Management

• Clean in teams if possible one focuses on trash and dusting, another on floors.

• Use backpack vacuums for faster movement.

• Keep carts stocked and organized.

• Plan routes start farthest from your exit and work toward it.

​

7. Building Client Relationships

• Be reliable consistency builds trust.

• Handle complaints professionally and promptly.

• Offer periodic walkthroughs with clients.

• Suggest upgrades (e.g., floor stripping, window cleaning) shows initiative and can increase revenue.

​

8. Optional: Green Cleaning

Many offices prefer eco-friendly services.
Use:

• Non-toxic, biodegradable cleaners.

• Reusable microfiber cloths/mops.

• Dilution control systems to reduce waste.

✅ Market it as part of your sustainability commitment can help win contracts.

9. Contract & Business Tips

• Define scope, frequency, pricing, and exclusions clearly.

• Include emergency contact info and termination clauses.

• Maintain insurance (liability, workers’ comp).

• Keep records of time logs, supplies used, and inspections.